Certificates of Tribe Membership

This program validates and confirm Certificates of Tribe Membership conferred to members of Indigenous Cultural Communities/Indigenous Peoples (ICCs/IPs) only for the intent and purpose it was issued, e. g. tribal identification, scholarship, local employment, travel abroad, land matters, NAPOLCOM, AFP (PAF, PA, PN, PM), BFP, BJMP and others.

 

Schedule of Availability of Service:

Monday to Friday

8:00 a.m. to 5:00 p.m. without noon break

 

Who May Avail of the Service:

Members of the Indigenous Cultural Communities/Indigenous Peoples (ICCs/IPs) within or covered by the jurisdiction of NCIP Regional Office.

What are the Requirements:

  1. Genealogy Form
  2. Information Index Form
  3. Certificate of Tribal Membership from Barangay Captain or Tribal Chieftain/Leader of the applicant’s tribe. (For Region 1, authorized tribal leader
  4. Certified/Authenticated photocopy of Birth Certificate
  5. Joint Affidavit of Two (2) Disinterested IP Persons attesting to the Tribal Membership of the applicant (No affiliation/consanguinity to the applicant)
  6. Three (3) pcs. 2 X 2 or passport size ID Picture with name tag
  7. Two (2) pcs. Documentary Stamps
  8. Certificate from Local land Office on the Homestead/Patent No. /Lot No., date of issuance, is (sq.m.) location, No. & Street (For Land Matters)

 

Fees/Charges

No fees required

Information Index & Genealogy Forms are free

 

How to Avail of the Service:

Step Applicant/Client Service Provider Duration of Activity Person in Charge Remarks
1

Conduct interview as to:

 

  • Tribal affiliation

 

  • purpose

 

  • place of origin
20 minutes Personnel In-charge on COC

If the applicant is found to be an IP, he/she will be issued a complete set of forms

If the applicant is found not a member of the ICC/IP, he or she is automatically disqualified)

If the place of origin is outside Region 1, send the applicant to the nearest NCIP office where his place of origin is located

2 Secure application form

Issue complete set of forms (genealogy, information index, certificate of tribe membership – CTM, joint affidavit), explain & guide applicant how to accomplish the form.

Explain to applicant that application for COC must be filed from place of origin

20 minutes Personnel In-charge on COC Filling up of genealogy form depends on the applicant’s knowledge on his/her genealogy.
3 Submits the required documents Receives, records and evaluates the completeness of the required documents. 15 minutes Personnel In-charge of COC Incomplete application will not be acted upon/ returned to the applicant for completion.
3.1 If the application is complete, conduct field verification and validation of the authenticity of the documents submitted. Minimum of 1 day upon receipt Personnel In-charge of COC validation Verification & validation depends on the distance of the place where the applicant comes from.
3.2 Submits additional proofs/supporting documents If the application is incomplete,requires submission of other supporting documents depending on the purpose applied for 1 day Personnel In-charge of COC Accomplishment and submission of the required documents depend on the capability of the applicant to secure the documents
4 Prepare Verification & Validation report 1 day Personnel in-charge
5

Community Service Center submits to the Provincial Office for endorsement to Technical Management Service Division, Regional Office No. 02.

PO endorse to TMSD for final evaluation for issuance of COC.

1 day/level (CSC to PO or PO to RO) Personnel in-charge All COCs are submitted to the TMSD for final evaluation for recommendation for confirmation of RD except for COC for NCIP Educational Assistance Program (EAP) purposes which are confirmed by the respective Provincial Officers concerned.
6 TMSD reviews and evaluates documents 20 minutes Personnel in-charge
6.1 Prepare Certificate of Confirmation (COC) 10 minutes Personnel in-charge If the application documents are found to be complete and authentic, for confirmation/approval by the Regional Director
6.2 Conduct further validation 1 day Personnel in-charge If the application documents are found to have discrepancies
7 Receive confirmed COC Release confirmed COC 15 minutes Personnel In-charge on COC Personnel In-charge